Receptionist/Marketing Admin

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Receptionist/Marketing Admin

Position Overview:

Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.


Essential functions:

  • Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate’s voice mailbox when the associate is unavailable
  • Greets and directs visitors to the company
  • Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information
  • Receives, sorts and forwards incoming mail. Maintains and routes publications
  • Coordinates the pick-up and delivery of mail/express mail services (FedEx, UPS, etc.)
  • Assists with the ordering, receiving, stocking and distribution of office supplies
  • Inform other employees of visitors’ arrivals or cancellations
  • Organize conference and meeting room bookings
  • Ensure knowledge of staff movements in and out of organization
  • Keeps promotional materials ready by coordinating requirements
  • Assist with various award submissions throughout the year
  • Website – Updating/Uploading with current marketing materials
  • Promotional Items- Design and creation
  • Assist with Social Media upkeep – Twitter, Facebook, & LinkedIn
  • Contract aerial companies to take pictures of new properties and properties that need updated aerials
  • Create and order business cards for employees
  • Assist marketing specialist as needed in regard to marketing materials
  • Ad-hoc assignments as requested


Knowledge, skills and experience required:

  • Flexibility
  • Communication Proficiency
  • Collaboration Skills
  • Customer/Client Focus
  • Competency in Microsoft applications including Word, Excel, and Outlook
  • Ability to contribute positively as part of a team, helping out with various tasks as required
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • College degree preferred: additional certification in Office Management is a plus
  • Creative and capable in using imagination to develop new and original ideas


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