Property Coordinator

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Property Coordinator

Position Overview:

Position is responsible for supporting property managers in the day-to-day management of the shopping centers assigned. Duties include working with tenants, vendors and internal team members in execution of responsible functions of the position outlined below.


Essential functions:

  • Create and set up of new tenant files
  • Filing (Paper)
  • Assist in answering rollover calls from front desk
  • Work directly with the Property Manager on daily issues.
  • Collect outstanding balances on tenant’s accounts
  • Create work orders on maintenance items called in by tenants or reported by Property Manager through the Work Order System
  • Follow up on maintenance and scheduled maintenance work orders.
  • Obtain quotes/bids on capital projects after receiving description of project from Property Manager
  • Set up and maintain the vendor and tenant contact information in contact database program
  • Assist with Tenant billbacks.
  • Collect HVAC preventative maintenance agreements and grease trap maintenance agreements from tenants. Create and maintain data bases showing expirations and update on a monthly basis.
  • Send out rent increase letters to appropriate tenants on a monthly basis.
  • Notify tenants of upcoming scheduled maintenance issues.
  • Set up, disconnect or transfer utilities, during property transitions, applicable vacancies and/or common area utilities
  • Collect Gross sales and COI’s from tenants.
  • Oversee and schedule when necessary sprinkler inspections for properties
  • Other duties as instructed by Property Manager


Knowledge, skills and experience required:

  • College degree preferred
  • Minimum of 1- 2 year of related business experience a plus
  • Microsoft Office Skills


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