Office Coordinator

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Office Coordinator

Job Title: Office Coordinator

Reports to: Director of Corporate Operations

Position Overview:

The Office Coordinator provides general office support with a variety of clerical activities and related tasks. The coordinator will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional office duties.

Essential functions:

  • Answer phones and route calls to appropriate persons
  • Take and deliver phone messages
  • Manage, sort, and dispense incoming mail
  • Prepare outgoing mail and packages
  • Maintain staff and company calendars
  • Set appointments, meetings, and conference calls
  • Perform various clerical tasks as needed (file papers, organize supplies, etc.)
  • Attend company meetings and take notes, keep minutes, etc.
  • Take meeting notes and transcribe into email, document, or spreadsheet form
  • Reserve conference spaces for meetings
  • Maintain breakrooms and public office spaces
  • Report any updates or pertinent issues that need addressing to the Dir. of Corporate Ops
  • Suggest changes to office task workflow to improve efficiency
  • Uphold and carry out company office policies and procedures
  • Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
  • May help plan company events, meetings, and employee team building activities or special projects
  • Provide general administrative support

 

Knowledge, skills and experience required:

  • Bachelor’s Degree in Business Administration or equivalent
  • 1-3 years of experience
  • Must be able to pass a criminal background and employment reference
  • Strong communication skills with the ability to interact well with employees at all different levels throughout the organization
  • Competency in Microsoft applications including Word, Excel, and Outlook
  • Ability to contribute positively as part of a team, helping with various tasks as required
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Creative and capable in using imagination to develop new and original ideas

 

Hours:

  • Work Week: Monday – Friday
  • Hours: 8:00AM – 5:00PM

 

If interested please email: